This type of business letter is written to inquire about the offered merchandise/service/product.

is the expression used to end a letter. Level of formality for this part must be considered.

It refers to the writer’s formal greeting to the reader/recipient.

1st paragraph: 2nd paragraph: Last paragraph:

often comes from a prospective employee's previous employer to the business the candidate is applying to work for. This is also used in academic admissions.

This includes the name of the recipient and his or her address. The name is usually written with the person’s appropriate title.

components of a business letter

Formats of a Business Letter

how to write business letter

It indicates the name of the secondary recipient of the letter.

Companies send this in response to customer complaint letters. These letters usually provide a solution to the problem posed in the original complaint letter.

Characteristics of a Business Letter

Inside address, salutation, and body are left justified • Date line, complimentary close, and signature block are typed from the right of the page

business letters can be

This contains the sender’s address, which includes the street, city, and zip code.

Types of a Business Letter

This indicates the date the letter was written. The month is usually spelled out, followed by the day and the year.

First sentence of each paragraph in the body is indented • Same format as to modified block

This is where the message of the letter is found

It indicates the typist’s initials.

letter to place an order if one intends to purchase.

Mostly used form • Entire text is justified to the left

It includes the signature and name of the sender (job title can be indicated too). The name can be in all caps or CLC format

Employees send letters of resignation to their employers when they are planning to leave their job

A business correspondence written by the buyer about a problem with the products received.

generally the second communication sent after initial contact.

It is a form of communication that deals with day to day transactions in the workplace

when soliciting business from other organizations, or occasionally, from individual customers.

It refers to the attachments to the letter.

A professional or business letter is one of the many forms of correspondence. It may be sent from:

A business correspondence to indicate that the recipient (a company or individual) received a communication or request.