CDI 5
問題一覧
1
used in the Philippine National Police include police blotter reports, incident
reports (e.g. vehicular accidents), spot reports, initial investigation reports, progress, and final report, and
after operation reports. These are normally done in the course of performing duties involving public safety
and maintenance of peace and order. Operational reports are written in narrative form and are important
documents in the administration of justice as they are used in the prosecution of cases before the court of
justice.
On the other hand, ADMINISTRATIVE REPORTS are written solely for intra-agency use as basis for
administrative decisions. An example is an accomplishment report which explains how fiscal and logistical
resources are used, and which serves as basis for future budget requests. This type of report may also be
used in inter-agency conferences or activities aimed at a common purpose. It can also be used to answer
public queries or to obtain cooperation and support in agency programs and policies. Aside from the
accomplishment reports, after-seminar training reports also belong to this category.
OPERATIONAL REPORTS
2
Following the standard format of communication and official reports emanating from public offices, public
safety agencies such as the Philippine National Police, Bureau of Fire Protection, and Bureau of Jail
Management and Penology, have officially adopted the Memorandum type the accepted format in the
preparation of reports and inter-agency correspondence.
OFFICE MEMORANDUM
3
Subordinate officials may use this form, only on matters advisory or informative
in nature. Routine _________ is presently resorting to a “bottom line” technique to enable the police
executives to know right away what has been done about the problem at hand.
MEMORANDUM
4
Memorandum for subordinate
Memorandum ti
5
Memorandum fo high ranks
memorandum fir
6
All the materials above the first line of the body comprise the Heading. These are the file reference or office
symbol, addressee to whom the letter is being sent, channel through which the letter will pass, addressor,
subject, and date.
THE HEADING
7
Printed Letterhead stationery is normally used for the first page. If not available, a typed letterhead may be
used. Each Office has its own letterhead. In offices where more than one kind of letter is used, the nature
of the letter will determine which letterhead is proper. The top edge of the letterhead is normally placed ¾
inch or on the fifth line below the top edge of the paper.
Letterhead
8
:
It is placed at the left margin, usually two (2) spaces below the letterhead. Each part of the reference has a
meaning. File references are also used as identifying information on the second and subsequent pages.
File Reference or Office Symbol
9
The title of the addressee is entered after the "MEMORANDUM FOR" if sent to the superior office,
"MEMORANDUM TO" if sent to subordinates. It should be written in block style with open punctuation
and normally placed two (2) spaces after the file reference.
Addressee:
10
:
The title of the addressor (sender) is entered after "FROM". Authorized abbreviations are used
Addressor
11
Correspondence can be routed THRU _____, through a lower Chief or Supervisor expected to exercise control, take action or be concerned and normally placed two (2) spaces after the addressee.
Channels
12
To speed routing, correspondence may be addressed to the attention of an individual or head of a subdivision of an agency, or an office, either by reference to the name of the subdivision or by the use of an office symbol. The name will be used only when there is a special reason for calling the letter to the attention of the individual known to handle the type of correspondence concerned and when it is known that he/she will be at the place addressed.
Attention Address
13
:
The subject line should contain not exceeding ten (10) words. It starts two (2) spaces below the addressor.
Title capitalization rules may be used. This means capital letter for the first letter and other important words,
and small letters for the unimportant ones. When the subject extends to two (2) lines, the second line is
blocked under the first letter of the first word in the subject.
Subject
14
This refers to the date of signature and it is placed at the left portion of the page on the last line below the subject. The day and year are numerals and the month may be spelled out or abbreviated. If the month is abbreviated the year may be shortened too.
Date
15
The ____ of the letter is the message itself. It is the substance of the typed letter as distinct from the formal beginning and ending. This part of the letter is single-spaced. The use of the third person, such as “the undersigned”, “this unit”, or this office”, is prescribed to achieve objectivity
THE BODY:
16
:
When a letter consists of only one paragraph, the paragraph will not be numbered, although its subparagraph will be lettered, if there are two or more. When there are two (2) or more paragraphs, they will
be numbered consecutively. The second succeeding lines will begin at the left margin.
Paragraphing
17
:
This kind of communication allows abbreviations which are generally accepted in the police service. They
are usually written without spacing or periods, except geographical locations which can be written with or
without periods. If the full name is used, the abbreviated rank is permissible, if family name only, the rank
is spelled out.
However, good practice tells the writer to use abbreviations sparingly. But definitely, abbreviations are not
used in correspondence going outside the Philippine National Police.
Abbreviations
18
_______ to publications must be specific and fully identified. _____ will not be made to a
publication or document which is not available to the addressees of the correspondence. ____ to correspondence will include the type of correspondence, file reference, office origin, date, and subject.
References
19
:
The first page should not be numbered (silent pagination). Subsequent pages, including those on which
endorsements are prepared, will be numbered consecutively, beginning with the second page as 2. Page
number will be centered 1 inch from the bottom of the page. The number will stand by itself, it will not be
set off by dashes, parenthesis, or other punctuations.
Page Numbering
20
:
Three (3) or fewer lines will not be divided between pages. At least two (2) lines of a divided paragraph
will appear on each page. In dividing a sentence between pages, at least two (2) words will appear on each
page. The complimentary ending will not appear alone on a page without a part of a body or text. When the
space below the text is not sufficient for the close, at least two (2) lines of the paragraph or sub-paragraph which in its entirety consists of only one (1) line may be placed on the last page together with the
complimentary ending.
On the second and each succeeding pages, the file reference and subject will be typed, beginning at the left
margin 1 ¼ inches from the top edge of the page. The date will be placed so that it ends at the right margin.
The text will be continued on the second line below the identification line.
Dividing a Paragraph
21
:
Like in business letter, there is also a closing portion in this type of communication. This refers to the
material found below the last paragraph of the body. It consists of the Authority Line (if used), signature,
list of enclosures, and list of copies.
Complementary Ending
22
:
An ________ will be shown when the correspondence is signed for the chief or head of office by an individual authorized to do so. This reflects the fact that the communication is an expression of the will of the chief or head of office. The ________ ___ will begin on the second line below the last paragraph directly under the first letter of the first word of the preceding main paragraph. It is typed in capital letter without abbreviations. Note: A staff officer may sign under the authority line only when authorized to do so.
Authority Line
23
:
The signature contains the name of the officer, signed in ink (black or blue-black, never blue or any other
color); the name being typed, stamped or printed in capital letters identical with the written name, the
officer's rank or service, and title or designation.
Signature
24
:
Enclosures are supplementary documents which are sent with communications to provide additional
information. When a letter has one or more enclosures, this fact is entered at the left side of the page.
Enclosures
Commission and Non Commission Officers
Commission and Non Commission Officers
Charlito Mayonado · 16問 · 2年前Commission and Non Commission Officers
Commission and Non Commission Officers
16問 • 2年前LEA NO.
LEA NO.
Charlito Mayonado · 26問 · 2年前LEA NO.
LEA NO.
26問 • 2年前LEA 3
LEA 3
Charlito Mayonado · 16問 · 2年前LEA 3
LEA 3
16問 • 2年前2
2
Charlito Mayonado · 14問 · 2年前2
2
14問 • 2年前Justice
Justice
Charlito Mayonado · 20問 · 2年前Justice
Justice
20問 • 2年前CATHEGORIES OF COMPUTER
CATHEGORIES OF COMPUTER
Charlito Mayonado · 6問 · 2年前CATHEGORIES OF COMPUTER
CATHEGORIES OF COMPUTER
6問 • 2年前FUNCTIONS OF INFORMATION TECHNOLOGY
FUNCTIONS OF INFORMATION TECHNOLOGY
Charlito Mayonado · 9問 · 2年前FUNCTIONS OF INFORMATION TECHNOLOGY
FUNCTIONS OF INFORMATION TECHNOLOGY
9問 • 2年前forensic 2 finals
forensic 2 finals
Charlito Mayonado · 69問 · 1年前forensic 2 finals
forensic 2 finals
69問 • 1年前問題一覧
1
used in the Philippine National Police include police blotter reports, incident
reports (e.g. vehicular accidents), spot reports, initial investigation reports, progress, and final report, and
after operation reports. These are normally done in the course of performing duties involving public safety
and maintenance of peace and order. Operational reports are written in narrative form and are important
documents in the administration of justice as they are used in the prosecution of cases before the court of
justice.
On the other hand, ADMINISTRATIVE REPORTS are written solely for intra-agency use as basis for
administrative decisions. An example is an accomplishment report which explains how fiscal and logistical
resources are used, and which serves as basis for future budget requests. This type of report may also be
used in inter-agency conferences or activities aimed at a common purpose. It can also be used to answer
public queries or to obtain cooperation and support in agency programs and policies. Aside from the
accomplishment reports, after-seminar training reports also belong to this category.
OPERATIONAL REPORTS
2
Following the standard format of communication and official reports emanating from public offices, public
safety agencies such as the Philippine National Police, Bureau of Fire Protection, and Bureau of Jail
Management and Penology, have officially adopted the Memorandum type the accepted format in the
preparation of reports and inter-agency correspondence.
OFFICE MEMORANDUM
3
Subordinate officials may use this form, only on matters advisory or informative
in nature. Routine _________ is presently resorting to a “bottom line” technique to enable the police
executives to know right away what has been done about the problem at hand.
MEMORANDUM
4
Memorandum for subordinate
Memorandum ti
5
Memorandum fo high ranks
memorandum fir
6
All the materials above the first line of the body comprise the Heading. These are the file reference or office
symbol, addressee to whom the letter is being sent, channel through which the letter will pass, addressor,
subject, and date.
THE HEADING
7
Printed Letterhead stationery is normally used for the first page. If not available, a typed letterhead may be
used. Each Office has its own letterhead. In offices where more than one kind of letter is used, the nature
of the letter will determine which letterhead is proper. The top edge of the letterhead is normally placed ¾
inch or on the fifth line below the top edge of the paper.
Letterhead
8
:
It is placed at the left margin, usually two (2) spaces below the letterhead. Each part of the reference has a
meaning. File references are also used as identifying information on the second and subsequent pages.
File Reference or Office Symbol
9
The title of the addressee is entered after the "MEMORANDUM FOR" if sent to the superior office,
"MEMORANDUM TO" if sent to subordinates. It should be written in block style with open punctuation
and normally placed two (2) spaces after the file reference.
Addressee:
10
:
The title of the addressor (sender) is entered after "FROM". Authorized abbreviations are used
Addressor
11
Correspondence can be routed THRU _____, through a lower Chief or Supervisor expected to exercise control, take action or be concerned and normally placed two (2) spaces after the addressee.
Channels
12
To speed routing, correspondence may be addressed to the attention of an individual or head of a subdivision of an agency, or an office, either by reference to the name of the subdivision or by the use of an office symbol. The name will be used only when there is a special reason for calling the letter to the attention of the individual known to handle the type of correspondence concerned and when it is known that he/she will be at the place addressed.
Attention Address
13
:
The subject line should contain not exceeding ten (10) words. It starts two (2) spaces below the addressor.
Title capitalization rules may be used. This means capital letter for the first letter and other important words,
and small letters for the unimportant ones. When the subject extends to two (2) lines, the second line is
blocked under the first letter of the first word in the subject.
Subject
14
This refers to the date of signature and it is placed at the left portion of the page on the last line below the subject. The day and year are numerals and the month may be spelled out or abbreviated. If the month is abbreviated the year may be shortened too.
Date
15
The ____ of the letter is the message itself. It is the substance of the typed letter as distinct from the formal beginning and ending. This part of the letter is single-spaced. The use of the third person, such as “the undersigned”, “this unit”, or this office”, is prescribed to achieve objectivity
THE BODY:
16
:
When a letter consists of only one paragraph, the paragraph will not be numbered, although its subparagraph will be lettered, if there are two or more. When there are two (2) or more paragraphs, they will
be numbered consecutively. The second succeeding lines will begin at the left margin.
Paragraphing
17
:
This kind of communication allows abbreviations which are generally accepted in the police service. They
are usually written without spacing or periods, except geographical locations which can be written with or
without periods. If the full name is used, the abbreviated rank is permissible, if family name only, the rank
is spelled out.
However, good practice tells the writer to use abbreviations sparingly. But definitely, abbreviations are not
used in correspondence going outside the Philippine National Police.
Abbreviations
18
_______ to publications must be specific and fully identified. _____ will not be made to a
publication or document which is not available to the addressees of the correspondence. ____ to correspondence will include the type of correspondence, file reference, office origin, date, and subject.
References
19
:
The first page should not be numbered (silent pagination). Subsequent pages, including those on which
endorsements are prepared, will be numbered consecutively, beginning with the second page as 2. Page
number will be centered 1 inch from the bottom of the page. The number will stand by itself, it will not be
set off by dashes, parenthesis, or other punctuations.
Page Numbering
20
:
Three (3) or fewer lines will not be divided between pages. At least two (2) lines of a divided paragraph
will appear on each page. In dividing a sentence between pages, at least two (2) words will appear on each
page. The complimentary ending will not appear alone on a page without a part of a body or text. When the
space below the text is not sufficient for the close, at least two (2) lines of the paragraph or sub-paragraph which in its entirety consists of only one (1) line may be placed on the last page together with the
complimentary ending.
On the second and each succeeding pages, the file reference and subject will be typed, beginning at the left
margin 1 ¼ inches from the top edge of the page. The date will be placed so that it ends at the right margin.
The text will be continued on the second line below the identification line.
Dividing a Paragraph
21
:
Like in business letter, there is also a closing portion in this type of communication. This refers to the
material found below the last paragraph of the body. It consists of the Authority Line (if used), signature,
list of enclosures, and list of copies.
Complementary Ending
22
:
An ________ will be shown when the correspondence is signed for the chief or head of office by an individual authorized to do so. This reflects the fact that the communication is an expression of the will of the chief or head of office. The ________ ___ will begin on the second line below the last paragraph directly under the first letter of the first word of the preceding main paragraph. It is typed in capital letter without abbreviations. Note: A staff officer may sign under the authority line only when authorized to do so.
Authority Line
23
:
The signature contains the name of the officer, signed in ink (black or blue-black, never blue or any other
color); the name being typed, stamped or printed in capital letters identical with the written name, the
officer's rank or service, and title or designation.
Signature
24
:
Enclosures are supplementary documents which are sent with communications to provide additional
information. When a letter has one or more enclosures, this fact is entered at the left side of the page.
Enclosures